UNE Convention postponed until 2021

The UNE national executive has passed a motion to postpone its Triennial Convention originally scheduled for August 24-28, 2020 until 2021. As such, all registration deadlines and timelines related to convention business have been postponed to a date to be determined.

The decision to postpone was not easy, but given the factors outlined by the Public Health Agency of Canada, provincial and territorial emergency measures, and municipal directions, it was necessary to reorganize our logistics and our delegate expectations for their health and the safety of their families, along with UNE Staff, while preserving the integrity of our democratic institution.

Respectfully Submitted, and In Solidarity,

Kevin King
UNE National President

 

1. Eligibility to Attend Convention

The UNE Convention comprises accredited delegates from Locals, national executive officers and their assistants, representatives of the human rights committee, the twenty equity-group delegates elected at the UNE Human Rights Conference and two youth delegates elected by each region. Observers from Locals in conformance may also attend at the Local's and/or personal expense.

2. Elect delegates and their alternates

Delegates and alternates are elected during general local meetings. The number of delegates per Local is determined by the number of members it has in good standing six months before the start of convention.

  1. Four to 100 members: one delegate;
  2. One delegate for each 100 members or portion thereof to a maximum of five delegates.

3. Register Online

Once you have been elected as a delegate, alternate or observer, complete our secure online registration form.

REGISTER

4. Credential Forms & Meeting Minutes

Locals must submit credential forms for each of their delegates, alternates and observers. Credential forms for delegates and alternates must include a copy of the general local meeting minutes showing the election of those members as delegates or alternates.

5. Approved Leave

Do you work for Parks Canada or Treasury Board? These employers require a leave letter from UNE when you request to take union leave with pay for Convention. By providing your employer with this leave letter, you will continue to be paid and avoid complications caused by the Phoenix pay system. Parks and TB members will receive a union leave request letter from UNE for August 24-28 following online registration.

6. Make sure your Local is in conformance

You can only attend convention if your Local is in conformance. UNE must receive these completed forms by May 22, 2020.

7. Costs associated with participation as a delegate

UNE will cover expenses such as loss of salary, travel, accommodations, meals and family care.

8. Travel

In order for us to approve your travel requests, we will need to have a copy of your leave approved from your supervisor.

To arrange your travel please contact WE Travel-Voyages at 1-888-676-7747. Members who would like to travel using their private vehicle need to communicate their travel plans to Suzanne Boucher. Vehicle mileage to-and-from the convention and parking fees will be reimbursed based on the distance and feasibility of the desired travel plans.

You should plan to arrive on the evening of Saturday, August 22, 2020. On-site registration and caucuses begin Sunday morning.

9. Hotel Accomodation

UNE event staff will reserve rooms at the Fairmont Queen Elizabeth Hotel for all delegates in accordance with their approved itinerary. Observers should request a reservation from UNE staff. The hotel requires a credit card to cover incidentals upon check-in. If you do not have a credit card, please contact events@une-sen.org to make alternate arrangements.

10. Special Needs

Members who require accommodation for mobility issues, visual or hearing impairment, or who may require adapted transportation, please ensure to complete the Special accommodation needs form during online registraiton. In order for us to ensure your comfort during Convention, we encourage you to notify us of any dietary restrictions, allergies, chemical and or environmental sensitivities.

11. Family Care

UNE will reimburse your family care expenses upon submission of your receipts. On-site childcare is also available by request and will be available throughout activities outlined in the agenda.

12. Deadlines

To be recognized as a delegate to convention, members must complete the online registration (to be opened in February) and submit the following documents by May 22, 2020 at 4 p.m. Eastern Standard Time;

  1. Credential forms, including meeting minutes showing election of delegates and alternates
  2. Local financial documents in conformance with UNE Bylaws and Policies;

Members who have not returned their completed credential forms by 4 pm Eastern Standard Time on Friday, May 242, 2020 are:

Your local’s audited financial statement for 2019 must also be received by May 22, 2020.

13. Use of your Personal Contact Information

As a delegate, you have the right and responsibility to make informed decisions on issues which will be presented to you, including the election of UNE Officers. Similarly, members who run for elected office (candidates) have the right and responsibility to communicate with convention delegates. As a result, upon request, candidates are entitled to receive your personal contact information from the Union of National Employees-PSAC. Personal contact information includes your name, address, phone number and email address. Your personal contact information will be shared on a need-to-know basis only. Therefore, candidates may only obtain personal contact information from members who are entitled to vote on the position for which they are seeking elected office (e.g. candidates who run for National positions, or candidates who run for Regional Vice-President in your region only). Candidates may only use this information to communicate with you about their candidacy. They are also required to safeguard your personal contact information in accordance with Union of National Employees-PSAC Privacy policies (Refer to Policy CE-1).

14. Convention Committees

Delegates to convention will be able to express their interest in participating in one of the three convention committees tasked with reviewing resolutions submitted to convention. These committees will meet in Ottawa from June 7 to 10, 2020.

15. Resolutions

Resolutions Form

Submit your resolution online

 

 


Convention documents from 2017

 

 

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